Digital HR

In the Technology Revolution, it can often feel like technology is updating and changing faster than any of us can comprehend. One area that is often left by the technological wayside is HR - we hark back to an era of dusty paper personnel files with eons of information contained, whether relevant or not - but no more!

We now offer a fully realised digital HR software to bring your HR platform into the modern day. Add this option to your current package with us or come and work with us for the first time using this platform!

Our team will fully set-up the platform, transferring all your documentation from paper to email onto the system, organising a profile for each of your employees including updating all of their holiday and absence for the current year, before rolling out Zoom-based training sessions for you, your line managers and your team. And don't worry, we don't leave you there - we will provide monthly reports which review holidays, absence and any outstanding aspects; we will also provide you with freepost envelopes so that you can keep posting us any new paperwork - such as contracts, warning letters etc - which we will digitise and update to the relevant area. As well as providing our HR-on-Demand service so you can get in touch with us whatever the issue.

Secure and GDPR compliant, we are absolutely convinced this system will offer fantastic benefits to your business.

What could a Digital HR solution do for my business?

There are a multitude of reasons why moving your HR function onto a digital platform is beneficial, however, to keep it simple - the top 5 reasons we consider that making the move to digital HR is beneficial are:

  • Improved Security
Gone are the days of paper personnel files - you (very likely) already discuss and file important employee contracts and documents on your PC. HR software allows all of those files to be stored in one place, accessible by you and the relevant employee so that the documentation is transparent and up-to-date, as per GDPR compliance requirements.
You may - perhaps - be concerned about transferring all your documentation into the Cloud, however, the provider we use for HR software has excellent security systems in place. The servers are managed by the same company that manages some of the biggest online presences, such as Amazon. And the provider regularly arranges for professional "hackers" to attempt to breach the system - and so far, in the 8 years this software has been around - the system has never failed a penetration test.

  • Improved Effectiveness
This HR software puts everything at your finger tips - wherever you are in the world. All relevant Company documents are contained in the system - Employee Handbook, policies, procedures, forms, contact details, organisational chart, expenses claims, payroll information (if you choose) and recruitment options (if you choose). You, your line managers and employees have access rights that allows each individual to see only what they're meant to see.
And, on top of that, you have us - we will manage the system, provide monthly reports, upload all those documents and set-up the system, as well as receive documents throughout the year (with our freepost envelopes) to keep the system up-to-date and to keep your hands free of paper.

  • Improved Engagement
No-one will miss out on a Company announcement again! With areas for internal prompts to ensure documents are read, notes on employee profiles to remind line managers to "do Debbie's return to work", ensuring regular one-to-one's are scheduled and achieved, as well as (if you're really getting into the groove) an internal Kudos system, for dishing out praise to your colleagues for a job well done!

  • Improved Productivity
Using the software to record and track employee holidays, absence, TOIL and more can free up so much time, as well as having the Greenburn team on hand to receive and organise any new paper documents e.g. doctors lines or written warnings, digitise them and keep employee profiles up-to-date - keeps your time and your line managers time focused on bringing in revenue, not buried in paperwork.

  • Increased Return on Investment
You may be rolling your eyes thinking "here's another cost" - but actually, this cost is well worth it. Investing in HR software that we manage for you, can lead to significant cost savings in the long run. You will be able to reduce your admin-focused labour costs and put more people-power behind what really matters, your revenue arms. 
You're also removing the risk of a GDPR issue in the future (which can total up to a fine of 4% of your annual turnover - ouch!), as well as rotation/scheduling issues - as the system also has the ability of syncing up with your current Outlook Calendar so everything really is speaking as one. 

Let's talk pricing...

The pricing for the platform is dependent on the number of employees in your business, however, we can tell you that pricing starts from as little a £30 per month for businesses with up to 8 employees. You can also get 10% off if you pay annually.
And we're delighted to be able to offer 50% off for any registered UK charity for the lifetime use of the software and our management of it. 
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